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Executive Administrator

Baltimore, Maryland
Position: Executive Administrator
Location: Baltimore, MD
Role Type: Permanent Position

RCT Systems, Power Systems Division (PSD), is seeking an Executive Administrator. Are you interested in all aspects of building a business working closely with corporate team members, on business development matters, managing team member communications, developing and maintaining HR/Recruiting policies, developing skills matrix/resumes, and offering job positions to the most suitable candidates? A great opportunity to grow your career with a small business.

Qualified candidate will be involved in:
  • Strategizing new business opportunities.
  • Maintaining communications with multiple PMO’s.
  • Screening applicants for competency with the job requirements.
  • Maintaining communications with candidates
  • Offering job positions and completing the relevant paperwork in coordination with HR/Recruiting policies.
  • Keeping track of all applicants as well as keeping applicants informed on the application process.
  • Makes travel arrangements when necessary for associates and management.
  • Develops clear-written materials such as skills matrix and resumes.

Required Skills:
  • Minimum of 2 years of experience.
  • Good interpersonal and decision-making skills.
  • Ability to work to and meet deadlines.
  • Excellent verbal and written communication skills, and the ability to communicate to all levels of the organization and work as part of a team.
  • Must have analytical and reasoning and problem-solving skills.
  • Ability to operate independently with minimal supervision or feedback.
  • Ability to take clear and concise well-organized meeting minutes/notes
  • Familiarity with Salesforce capabilities and functions including data management, entry, and reporting
  • Solid experience using MS Office Suite including MS Project for scheduling
  • Basic Graphic Arts Design and or ability to support PowerPoint presentation generation/development
  • Support all meeting logistics including calendar management and customer interfacing
  • Support and manage all logistics associated with recruiting and trade-show events
  • Handle the submission and organization of expense reports for management

  • 4-Year college degree preferred; however (2-year associates degrees will be considered)
  • PMP certification or other project management certification is a definite plus but not required

RCT Systems PSD offers a Hybrid work Baltimore, MD office. Flexible schedules available. Grow with us!

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